Project Management processes

Management in general is often described as planning, organizing, leading and control. Project management draws heavily on general management and utilises many of the principles of general management. However, project management differs from general and other types of management to allow focus on schedule, budget and quality of the deliverables, to deal with the complexity inherent to projects and to provide the flexibility required by projects.

Effective project management not only necessitates the use of the powerful tools and techniques that have been developed, but also requires a disciplined team and first-rate leadership on the part of the project manager.

An important difference between project management and other forms of management is that a project has a definite start and a well-defined end. That necessitates project initiation and project closure.

The Project Management Institute (PMI) in the USA describes project management as the following five groups of processes: 

  • Initiating processes;
  • Planning processes;
  • Executing processes;
  • Monitoring and controlling processes; and
  • Closing processes. 9

How much time should the project team spend on each of these processes? It certainly depends on the type of project, but Andy Crowe10 found that, as indicated in Table 1.1 below, the best project managers spend more time on certain processes than other project managers.

Table 1.1 Time spent on project management processes

 

Best project managers

Other project managers

Initiating

  2%

   1%

Planning

21%

11%

Executing

69%

82%

Controlling

  5%

  4%

Closing

  3%

  2%

Excerpt from:Project Management – a multi-disciplinary approach, edited by Herman Steyn.

Copyright © 2002, 2008, 2012. Funda Project Management (Pty) Ltd.

All rights reserved. No part of this document may be reproduced, copied or distributed in any form or by any means (electronic, mechanical, photocopying, recording or likewise), or stored in a database or retrieval system, without the prior, written approval of the publisher.

Accreditation

The PPM is presented under the auspices of the University of Pretoria that is accredited with the Higher Education Quality Council (HEQC) of the Council on Higher Education (CHE) as a higher education provider. The PPM is registered with the PMI (USA) and earn PDU's. The PPM is registered with ECSA and earns CPD points...

More...

Contact Information

Immaculate Ramokgadi Immaculate Ramokgadi 012 4342583 Mobile: 082 5623227 This email address is being protected from spambots. You need JavaScript enabled to view it.
Bontle More Bontle More 012 4342556 Mobile: 083 3024261 This email address is being protected from spambots. You need JavaScript enabled to view it.
Amanda Mostert Amanda Mostert 012 4342608 This email address is being protected from spambots. You need JavaScript enabled to view it.
Professor Herman Steyn Professor Herman Steyn This email address is being protected from spambots. You need JavaScript enabled to view it.